With our Proposed Pricing feature, you can easily prepare an updated price list for one or more Products without applying the changes to your current pricing. Then, once proposed pricing has been approved by your organization, you may apply the changes to just one product, or to all products at once. Here's a step by step guide to using the Proposed Pricing feature:
Once your Proposed Pricing has been applied and your current price levels have been updated, you can use the powerful Open Order Price Update tool to do a price update on all open orders across the board. **CAUTION! This tool is used to enact mass, system-wide updates. It cannot be undone! Use with care.**
Essentially, this tool tells all Active or Inactive Orders marked as an "Open Order" (you can set this when Creating and Managing Orders) to match their product prices to those listed in the five stored price levels (depending on who the customer on the order is and which level they've been assigned - usually it's level 1, the default). If you go into the Open Order Price Update tool and choose a particular customer, the update will only affect open orders attached to that customer. If you do not choose a customer, the changes will apply to all Open Orders in the particular location you chose, across all the customers. The Open Order Price Update Tool ignores Closed orders and orders with the "Open Order" checkbox unchecked.
OPEN ORDER EXAMPLE:
Let's say you have a customer called Bob's Construction, and they are a five-year loyal customer who wants pea gravel, and you'd like to give them a discount for their loyalty. If pea gravel's original price (Price Level 1) is $10, but the Special VIP Customer Price is $8.50, you would go into Resources >> Products and click on Pea Gravel and edit the pricing levels by Region and Location. You would leave Price Level 1 as $10, but you would choose another price level, say 3, and make it $8.50. Then, under to Resources >> Customers, you may edit Bob's Construction to set them at Price Level 3 if you want them to get that special price all the time. Any new orders you make for them will have pea gravel set at Price Level 3 - $8.50.
Now, perhaps six months down the road, the special price for all "VIP customers" has increased a little, to $9. In this case, you would go into Products and edit the price levels for pea gravel to make Price Level 3 reflect $9.
Then, to apply the change to orders already established, you can use the Open Order Price Update tool to do one of two things:
NON-OPEN ORDER EXAMPLE:
If you negotiated a particular quote for one job for Bob's Construction, and then turned that quote into an Order and then did not check Open Order, it will be unaffected by changes made via that Open Order Price Update tool because that feature can only apply preset price levels to Open Orders. You can think of the order as being no longer open to mass price level changes via the Open Order Price Update tool. The prices you set up on the order would be static.